DISPLAY BUYING GUIDES · INKSPORTPRO
A multi-location banner order may share one design while changing addresses, QR links, dates or local contact details. Those differences need explicit control. Use a unique version identifier for each final design and connect it to a quantity and destination; a folder of similarly named files is not a reliable order schedule.
Create a master allocation sheet
Include version ID, approved filename, stand model, poster size in cm, quantity, destination and approving contact. Add a column for the final approval status. Reconcile the sum of the line quantities with the purchase order total before production. If several locations use identical artwork, keep the shared artwork version while listing their separate allocations.
Separate shared and local information
Approve the common logo, colour approach and core message first. Then check the details that vary for each site. QR codes deserve their own destination check: two visually similar layouts may point to different pages. Do not approve every version from a single sample screenshot. Review the final export for each identifier.
Agree packing and labels before production
Ask what packing and carton identification can be provided. If you require destination-specific grouping or labels, obtain written confirmation rather than assuming this is included. State who receives the goods and who redistributes them. Packed dimensions, weight and transport arrangements remain supplier-confirmed details, not values inferred from the poster size.
Control changes and receipt
After approval, record any revision with a new version number and confirm which earlier file it replaces. At receipt, compare labels and sampled contents with the allocation sheet before onward distribution. Photograph discrepancies and keep the relevant file IDs in the report. For repeat campaigns, retain the approved artwork and order specification, then reconfirm current hardware compatibility and commercial terms instead of assuming a previous order can be copied unchanged.
Plan your banner order
Review retractable banner stand models and poster sizes, then share your project requirements through the banner inquiry link. Browse the Buying Guides directory for related planning topics.